Background of the Office of Accountability
Established to oversee grant monitoring and reporting, performance measurement management, and DCEO's administrative and fiscal control environment, the Office of Accountability (OA) utilizes a risk-based, standardized approach to grant monitoring. Additionally, the OA serves throughout the grant or other fund disbursement program's life-cycle as a resource to DCEO staff who administer or monitor these programs. As a result of OA's oversight and guidance, monitoring functions become more transparent and resource management efficiencies are maximized.
Offices Managing the Accountability Program
- Office of Accountability:
The Office of Accountability develops and implements the DCEO Accountability Program and is responsible for setting and maintaining monitoring policy, managing monitoring resources through the Monitoring Work Plan, and providing coordination of resources to resolve issues during the grant cycle.
The Office of Accountability’s monitoring staff researches and analyzes grantee records and documentation for financial and programmatic compliance. In addition to ensuring complete and accurate record-keeping, the monitoring unit conducts on-site visits to grantees’ places of business.
- External Audit Review
The External Audit Unit manages all external audits submitted to the Department as required per the grant agreement or applicable regulations.
- Performance Measures
The Performance Measurement Unit tracks performance measures for all grant programs and maintains internal monitoring of the Department’s programs through performance measures.
- Office of Financial Management Accounting / Financial Closeout:
The Accounting / Closeout Unit is responsible for managing the Closeout process at the end of a grant cycle, during which grantees complete and submit a final Closeout Report to DCEO, on forms provided and within a timeframe specified by the Department.
- Legal Office:
The Legal Office staff is responsible for addressing grantee issues not successfully resolved through grant monitoring, reporting, or efforts of program staff and office management.